Attention all members,
It’s election time!
Please carefully read the short outline below if you wish to exercise your right to vote or to become a part of the HHCC Executive Boad!
Annual Club Elections
Interested in being a part of the executive team of the coolest Hart House Student Club? Our annual election process begins this month!
The following six are our executive positions.
The Secretary is responsible for calling meetings of the Executive, maintaining records (minutes) of all such meetings, refereeing all votes taken by the Executive, ensuring communication of all relevant Club information among Executive members, managing the schedule of weekly club meetings/events for rotations and ensuring executive commitment, maintaining an inventory of club equipment, organizing an annual General Assembly of the Club members, liaising with the Hart House staff via the Club’s Programme Advisor, and acting as the Club’s representative where necessary.
The Events-Coordinator is responsible for informing the Executive about the specifics of the Pan-Ams, the Pan-Ams Qualifier and the Canadian University Chess Championship, communicating with tournament organizers and all other relevant parties, overseeing the assembly of the Team, working with the Programme Advisor to organize accommodation, registration, and transportation for the Team, and dealing with all other concerns pertaining to these three events. The Events Co-ordinator is also charged with administering the special events hosted by the Club, such as the Master Lectures, the Casual Chess Tournaments, the Chess Lessons and the Simultaneous Chess Exhibitions.
The two Communications Representatives maintain a directory of email addresses for all Club members and interested parties, inform Club members of upcoming events, promotes the Club to prospective members, advertise Club events when required, and maintain the Club’s website and social media accounts.
The Treasurer is responsible for keeping an account of the Club’s revenues and expenditures, informing the Executive of any deviation from established budgets, and devising the annual budget with the input and approval of the Executive. The Treasurer is also responsible for keeping track of the chess materials borrowed by members as part of the Club’s lending library.
The Fundraising Representative acts closely with the Treasurer to determine the extent and nature of the Club’s financial needs, and organizes corresponding fundraising initiatives with the assistance of other Executive members.
All student club members, have the right to vote and to be candidates for an executive position, provided that they have been Hart House Chess Club members for at least one month by March 31st, 2023.
Club members interested in Executive positions are asked to email email@example.com expressing interest, the position(s) interested in, and a short bio/background by 5 pm March 24. They are asked to include [HHCC Elections] as the subject of the email.
If there are two or more candidates for a position, a vote will be held to determine the successful candidate on March 31 at 7 pm. A person can be candidate for more than one Executive position. The voting is done by secret ballot.
The electoral process will be administered by the club’s Alumni Chair, Ben Hahn. If you have any questions, please contact Mr. Hahn at firstname.lastname@example.org, indicating [HHCC Elections] as the subject of your e-mail.
Hart House Chess Club is an open and inclusive environment. As a positive space we welcome and encourage members of all sexes, genders, sexual orientations, ethnicities, languages, abilities, religions and creeds to participate in the student government of the club, either as members of the executive or as volunteers!
Thank you very much for your attention!